Healing Lounge Coordinator
Healing Lounge Coordinator
Job Description
Feb 6, 2018 – June 30, 2018
This is a volunteer position
1) Responsible for implementation of entire Healing Lounge area and event
2) Responsible for recruitment and management of participants (practitioners and vendors)
3) MARKETING AND RECRUITMENT
- Work with Marketing to:
- advertise booth availability (social media, website).
- Send out email blasts to all previous participants from 2014-2017
- Create Healing Lounge flyers (budget permitting)
- Follow up leads with phone calls.
- Meet with all potential practitioners and vendors to determine right fit for IFF.
- Create healing lounge contracts.
- Select final candidates and send out acceptance letters with contracts.
- Send out rejection letters and alternate letters.
- Work with Admin to set up payment procedures on website. Ensure smooth operation of payments.
- Work with Marketing and Operations to create general signage for healing lounge and table signage for each participant.
- Encourage vendors and practitioners to advertise IFF through social media, email, word-of-mouth.
4) BOOTHS
- As soon as HL location has been confirmed, create layout of booths.
- Determine fees for table spaces/booths and for services.
- Create rules for decoration of booth, use of signage, etc. - include in contract and on website.
- Establish needs of each practitioner/vendor re space.
- Work with Operations to calculate rental needs – tables, chairs, table cloths (check IFF inventory and venue supply).
- Establish electrical needs of vendors and practitioners.
- Work with Operations Manager to set load-in and load out hours.
- Create map of booth placement.
- Assign booths.
- Pre load-in: Tape booth spaces and set up table signage.
- Arrange for overnight security if needed.
5) VENDOR/PRACTITIONER MANAGEMENT
- Determine IFF benefits re: festival tickets, if any, and include in contract.
- Work with ticketing to ensure accurate distribution of tickets.
- Communicate with vendors and practitioners regularly –biweekly until 4 weeks prior to festival, then weekly.
- Collect signed contracts and track payments.
- Oversee load-in and load-out.
- Oversee Healing Lounge during film festival and ensure that vendor/practitioner needs are met.
- Meet with Volunteer Manager to ensure that sufficient volunteers are assigned to healing lounge for load-in, load-out and during festival to assist vendors, practitioners, and yourself.
- Create and collect satisfaction surveys for Healing Lounge practitioners.
- Send out thank you notes after festival.
6) GENERAL:
- Attends IFF team meetings
- Attends IFF retreat
- Attends Operations team meetings
- Meets regularly with supervisor re developments in planning
- Meets with other departments as needed
- Prepares Wrap report
- Transition/train successor (during current season or at beginning of next season)
- Other duties as assigned
To apply, send a resume and cover letter to info@illuminatefilmfestival.com.
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